Staff Transactions
Staff Transactions records cash that goes to, or comes back from, an individual staff member, for example petty cash for supplies, an advance, or change handed back. Each person gets a running Statement.
| Type | Meaning | Effect on the account |
|---|---|---|
| Withdrawal | Cash handed out to the staff member. | Money out |
| Deposit | Cash handed back in by the staff member. | Money in |
Before you begin
Section titled “Before you begin”You need staff access on the account, in the right direction: Out for withdrawals, In for deposits.
Record a withdrawal or deposit
Section titled “Record a withdrawal or deposit”- Go to Finance › New Transaction and pick Staff withdrawal/deposit.
- Which staff member is this for? Search or pick from the list. If you have Read accounts, their totals so far (Withdrawals, Deposits) are shown.
- Is this a withdrawal or a deposit? Pick Withdrawal or Deposit.
- Details: Account, Amount, Method, Date (you can backdate it), Reference number and Notes.
- Select Record a withdrawal or Record a deposit.
You see Transaction recorded. Like other transactions, it’s pending until approved, unless you have Auto-approve on the account.
A staff member’s statement
Section titled “A staff member’s statement”On a staff member’s profile, the Statement tab lists their withdrawals and deposits for a period: date, account, Deposit and Withdrawal amounts, running balance, and Total Deposits and Total Withdrawals.
- You can always see your own statement, on Your profile.
- To see someone else’s, you need Read accounts. Without it, the tab isn’t shown on other people’s profiles.
Finding them in Finance
Section titled “Finding them in Finance”On Finance › Transactions, the Staff (withdrawal/deposit) filter shows only one person’s withdrawals and deposits. In reports, the Transactions data source has Staff member (withdrawal/deposit), Paid to staff member and Received from staff member columns.